Don't you just love it when people tell you that you need to embrace change? Especially when things start falling from the sky and landing on your head - you're expected to smile and take it gracefully. Well, it doesn't really work that way when it comes to event planning.
When you're planning an event, every detail count. You must track and coordinate a thousand small details, and everything has its place, order, and time. If one piece of the puzzle shifts, it could potentially ruin other aspects of the event.
Anything, just not the timeline
The worse changes are those who affect your timeline. Wanting to add another invitee and pay extra for it –that's no big deal. But having the standup comedy show after dinner instead of after cocktails, well that means a whole new set of phone calls and a hell of a lot of begging, not to mention you'll probably end up paying extra for it.
It's not only the vendors you need to update and re-orchestrate, it's also the invitees. If you already communicated the plan, changes in an event may very well mean that some people would like to change their own plans (for instance, if someone knows that the show is right after dinner, they might be ok with being a bit late). Take it from us; guests tend to be quite impatient when it comes to changes.
Omg, please Stop rocking the boat
Your clients may think they're creative, dynamic, and full of ideas when changing the schedule over and over again. It's just that someone (AKA you) needs to take their (sometimes) brilliant ideas and turn them into reality. This all thing can turn out to be a hell of a ride for everyone involved.
It's a Bird... It's a Plane... It's technology!
Here's where technology comes to the rescue. Imagine that any change to an event is automatically shared with all relevant parties: the timeline for invitees is changed and shared with a click of a button, vendors get a note instantly and communicate their reply, and the cost ramifications are then automatically reflected in your budget. Wait, there is more- if a vendor can't accommodate the change, a new one is located, and a different transaction is formed without you having to pick up the phone even once.
We understand if your skeptical, we would be too. Except, we made it a reality with our Event planning platform!
Sign up for free and see how changes, even last-minute ones, are not as irritating as they used to be, and how you can now breeze your way through them. Oh, and don't forget to send us photos of your successful (although ever-changing) event 😊